In 2 YEARS toner prices have risen by up to 40% because of the weak pound and other factors ... strike back NOW. NB If you want this as a PDF just email me.
Save £££££s ... without even spending. Every organisation can benefit ... small or large, local or global, private sector or public sector. We are currently achieving print saving of 56%. We are a tiny business so just think how much an organisation with 100, 1000 or 10,000 staff could save. Just one of these ideas has helped keep our ‘open’ training prices fixed for over 5 years. They are already saving some of our clients serious money. If you rent copiers these ideas may even help you to negotiate better terms. Please forward a copy to your Finance, IT and/or Facilities departments.
Are the ideas new? Individually these ideas are neither new nor original. Each represents a quick fix, tactical response, many of which are already being used. But, used together in a ‘joined up’, strategic way they can reduce your print costs and carbon output this year, next year … and forever ... and they don't depend on buying ‘cheap toner’.
What’s my motive? To generate goodwill so you may want try our innovative coaching, team building or presentation training. In 18 years I’ve trained staff from over 200 clients from Walt Disney to The Metropolitan Police, from GE to Tetley Tea. Our unique 1 Day Presentation and Influencing Workshop could save your business 1 day and 30% of the cost for every per person you train. In one year this workshop saved our clients 130 days and £34,000. It’s true … ‘less is more’.
10 Simple Tips.Tips 4-10 are listed below. Some just save toner, carbon and money, others also save paper. Together they can generate huge savings. All the tips, including 1-3, the most powerful money-saving tips, can be obtained in PDF format (also free) by emailing me: john@peoplefocus.co.uk.
Tip 4. If you have Word or Excel documents or emails in full density black, or colour and you wantto print them use the ‘toner save’ or ‘draft mode’ if your printer has this facility. You can write a macro to automate this. We used this to print all of our training manuals for the past 5 years and on 85,200 printed pages this tip has saved enough toner to print over 35,000 pages FREE. No one has complained and when it has been pointed out to clients the most common feedback is that dark grey print is in fact is easier on the eye than print in full density black.
Tip 5. Print in colour only when it adds real value since colour toner can be 2-3 times the price of black.
Tip 6. Choose a font size that is easily readable but no bigger than necessary. Bigger fonts use more paper and toner and can extend an email or document to a second page.
Tip 7. If you get an email that contains a string of correspondence and you only want to print the current message use Edit to delete the surplus, then print. To save the complete email press Ctrl Z to undo your changes.
Tip 8. Reduce the wording, or font size of the ‘waivers’ that your organisation appends to documents as these can sometimes be very long and can extend emails to an extra page, which together with the extra toner is wasted when printed.
Tip 9. Consider reconfiguring ‘signature blocks’ so that they are more horizontal rather than vertical. Also don’t use large blocks of ‘solid’ print which use huge amounts of toner.
Tip 10. The default Page Setup for a Word document has 2.54 cm borders top and bottom and 3.17 sides. Using a 2 cm top margin, 1.5 cm either side and 1 cm bottom will save the paper wasted when documents 'run over' to the next page.
Ideas I’ve not mentioned
1. I have not suggested refilling cartridges, or buying ‘no-brand’ supplies. If you do and combine that with my suggestions you’ll save more. However, my own experience of using ‘non-branded’ supplies with our Epson Laser Printer was that the quality was noticeably inferior and in some cases the print tended to rub off.
2. Also, I’ve not suggested a) not printing at all, b) using both sides of paper for drafting work or c) printing 2 pages on each A4 sheet. I assume that, like us, most people are already doing these.
You may be thinking ... "It's not clever, it's not original, some of it won't all work for me or my organisation" ... and you'd be right. But, even if you could just use a few of the ideas you can still save money. Example ... I'm coaching people in a large organisation through an Assessment Promotion process. The paperwork for each candidate runs to 64 pages. As many as 100 people may be going through the process and for various reasons hard copy is desirable ... that's 6400 pages. If they used a few PrintLite tips to save even 35% the toner saved would print another 2240 pages ... FREE. This is just one tiny process in a business employing over 100,000 people. You do the maths. Then extrapolate that across many businesses, and countries not to mention millions of private individuals ... and the numbers really add up !!
